How to Submit an EUDR Due Diligence Statement in TRACES, Screen by Screen

You submit an EUDR due diligence statement in the EU Information System, part of TRACES: sign in with EU Login, open Documents > EU Deforestation, click Create > As Operator (Representing Operator if you file for another company), fill in the activity, each product's customs code, description and quantity, and the geolocation of every plot, Submit and Confirm & Sign. Once the statement turns AVAILABLE, the system shows its reference number, which goes on the customs declaration for an import or export, and to your buyer. You can normally amend or withdraw it for up to 72 hours after that.

This guide from Restoration Scope, which keeps exporters' plot files between harvests, walks through each screen in order, with the field names the system uses, for the person at an EU importer, exporter or authorised representative who will do the filing. Not sure you have to file, or from when? The ⁠EUDR scope checker tells you.

EUDR scope checker: does it apply to me?See whether the EUDR applies to you, from when, and what you file.Use it free

Checked 1 November 2026 against the Commission's ⁠Information System user guide (last updated 16 September 2026), the system's own ⁠validation rules, ⁠Implementing Regulation (EU) 2024/3084 as amended in 2026, and Annex II of ⁠Regulation (EU) 2023/1115, which lists what a statement must contain. The screens below come from that user guide, taken on the acceptance server; the live system may look slightly different. A plain-language guide, not legal advice.

What do you need before you start?

The EUDR compliance checklist covers how to collect it, and the ⁠statement prep sheet lists every field for your role and products.

EUDR due diligence statement prep sheetSee every TRACES field of your EUDR statement and what to prepare for it.Use it free

Practise on the ⁠acceptance server before the live one at ⁠eudr.webcloud.ec.europa.eu. Each needs its own registration.

Step 1: Where do you create a new statement?

From the home page, open the statements dashboard. It lists your company's statements with their status; archived ones are found through Advanced Search.

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   Documents. Open Documents in the top menu.

2. 2

   EU Deforestation. Choose EU Deforestation to reach the statements dashboard.

3. 3

   Which server. The blue and red banners mean you are on the acceptance server, where nothing has legal value.

On the dashboard, Create asks who you are filing as. A pop-up then asks for an internal reference number: your own label for finding the statement later. Leave it blank and the system makes one; if you type one, leave out spaces, which can affect searching later. The two Micro & Small Primary Operator entries are for the simplified declaration: filed once per activity, not per shipment, by a micro or small primary operator established in a low-risk country, for goods it produces there. An authorised representative picks Representing Micro & Small Primary Operator.

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   Create. Create opens the menu of statement types.

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   As Operator. Pick As Operator to file for your own company.

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   Representing Operator. Authorised representatives pick Representing Operator and fill in the operator they act for. The Micro & Small entries are for simplified declarations by micro and small primary operators in low-risk countries.

Step 2: What goes in the statement details?

The New Statement form has seven numbered sections. Only Activity, Operator/Trader name and address and Commodity(ies) or Product(s) are required; the red asterisks mark them.

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1. 1

   Reference Number. Left empty. The system fills it once the statement is AVAILABLE.

2. 2

   Activity. Import, Export or Domestic. One activity per statement, and it cannot change when you amend.

3. 3

   Operator/Trader name and address. Filled from your registration. A representative types in the operator’s name, address and at least one identifier.

4. 4

   Place of Activity. Optional: the Member State where the goods are placed on the market, and for an import or export, where they enter or leave the EU. These are separate fields and can differ.

5. 5

   Additional Information. Optional free text for the competent authority.

6. 6

   Commodity(ies) or Product(s). Add Commodity or Product starts the products part: at least one, at most 200.

7. 7

   Grouped Statements/Declarations. Optional. Groups your own earlier statements under one reference.

8. 8

   Create draft. Saves a DRAFT you can come back to. You can hold up to 50.

Activity matters most: Import for goods released for free circulation, Export for goods leaving the EU, Domestic for goods produced in the EU. One statement covers one activity, and Export applies only to goods leaving the EU without first being placed on its market.

Step 3: How do you add each product?

Add Commodity or Product opens the customs code picker. Search by keyword or drill down the tree; you can declare more digits than Annex I asks for, never fewer. If you don't know the code, find it first in the ⁠HS code lookup, which searches Annex I by product or code.

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   Search. Type a keyword or a code, then Search.

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   Code tree. Or open a chapter with + and drill down to your code, at least to the digits Annex I lists.

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   Done. Done adds the code to the statement.

The product then gets its own block. A statement holds up to 200 products, and each needs a description, including its trade name, and at least one quantity. The screenshot shows code 1201; Annex I now lists soya beans as 1201 90 00, so pick the full code.

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   Description. Required for every product, including its trade name.

2. 2

   Net Mass (Kg). Required for imports and exports, excluding packaging. Some codes also need a supplementary unit.

3. 3

   Supplementary Units. For domestic production, net mass with a deviation estimate, a supplementary unit, or both. Some import and export codes need one too.

4. 4

   Scientific and common name. The full scientific name and a common name of each wood species are required.

5. 5

   Add Production Place. Adds a production place to enter or draw by hand.

6. 6

   Import. Imports a GeoJSON file for the whole product.

Net mass is the product without packaging. When one statement covers several shipments, it is the total you expect to place over that period, for which you have already done due diligence. For imports and exports, some customs codes also need a supplementary unit, such as a number of items or, for many wood codes, cubic metres; the system marks it with an asterisk. For domestic production you give at least one quantity instead: net mass with an estimate of how far it may deviate (0 to 25%), a supplementary unit, or both.

Step 4: How do you add the plots?

Every product needs at least one production place, unless it is covered only by statements you reference. A production place holds a country of production and one or more plots, each with an area and a type.

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   Country of Production. One per production place. A file imported here, for this producer, covers one country.

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   Area (ha). Calculated for polygons. For a point you enter it; left blank it becomes 4 ha.

3. 3

   Type. Point or Polygon, set from the geometry.

4. 4

   Side tools. From the top: the map tool to draw plots, Import GeoJSON for this place only, and a row to type a point’s longitude and latitude.

5. 5

   Save. Save often. Unsaved work is lost if you leave the page.

There are three ways to get the plots in:

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   Draw Marker. Places a point.

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   Draw Rectangle. Draws a rectangular plot.

3. 3

   Draw Polygons. Draws an irregular plot, corner by corner.

4. 4

   Your plots. Imported or drawn plots show in blue. Check each lands where it should.

5. 5

   Confirm. Copies the coordinates into the statement. Don’t press it straight after a place search: it closes with nothing selected.

The rules the system and its user guide set for every plot (the size and count limits are the system's current settings):

Use at least 6 decimal places: the system cuts anything longer to 6. A file imported for a producer, as shown here, covers one country; a file imported for the whole product can mix countries, with the country on each plot.

The file format itself, and fixes for the errors it raises most, are in the Commission's ⁠GeoJSON file description. What the EUDR asks of each plot is in EUDR geolocation requirements.

Step 5: How do you submit and sign?

Save as you go: a new statement is lost if you leave before the first save, and each company can hold up to 50 drafts. When the statement is complete, click Submit. The confirmation asks you to sign.

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   The declaration. By signing, the operator declares due diligence was done and found no or only negligible risk.

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   Geolocation visibility. Lets the plots show when this statement is referenced in another. Large downstream operators and traders checking it over a substantiated concern see them only if ticked.

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   Confirm & Sign. Submits the statement. It becomes SUBMITTED, then AVAILABLE.

The statement turns SUBMITTED while the system checks it and profiles its risk, then AVAILABLE, normally without delay. A statement that matches a risk criterion set by the authorities can be held longer for them to look at, and a competent authority can reject it.

Step 6: Where are the reference and verification numbers?

Open the statement from the dashboard once it is AVAILABLE.

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   AVAILABLE. The statement passed the system’s checks and can be used.

2. 2

   Reference Number. For an import or export, goes on the customs declaration. It is also passed to the next operator or trader in the supply chain.

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   Verification Number. Hidden behind the eye. Sharing it with your buyer is optional.

4. 4

   Amend cutoff date. Your deadline to amend or withdraw: up to 72 hours after AVAILABLE.

5. 5

   Generate Pdf. Downloads the statement, without its geolocation.

6. 6

   Withdraw / Amend. Change or withdraw the statement within the window, unless it is already used, grouped or referenced.

The reference number goes in the customs declaration, under supporting documents, for an import or export, and it is passed to the next operator or trader in the supply chain. A downstream operator exporting the goods doesn't put it on the export declaration (⁠Article 26(4)). Downstream operators and traders don't file a statement of their own. They keep the names and addresses of their suppliers and buyers for at least five years, and the first one after the operator also keeps the reference number. A large (non-SME) one registers in the system (⁠Article 5). The verification number lets someone check that a reference is genuine; passing it on is optional.

Step 7: What can you do after it is AVAILABLE?

For up to 72 hours after it turns AVAILABLE you can Amend or Withdraw it. The activity can't change in an amendment, and a statement grouped under a Group Head, or referenced in another statement, can't be amended or withdrawn at all. Article 5 of ⁠Implementing Regulation (EU) 2024/3084 locks it earlier: once the goods are on the market or exported or the number has gone to customs, and for as long as an announced check lasts. After the window closes, you can ask the competent authority for up to 8 more calendar days, for reasons beyond your control, if none of those locks applies.

What each status means, and whether you can use the statement's reference number, on a customs declaration or in another statement:

Two features save time. Copy As New duplicates any draft, submitted or available statement as a template for the next shipment. Generate Pdf downloads a statement without its geolocation; Export in the Production Place(s) section downloads the plots as GeoJSON. Keep both with your due diligence records: the statement for five years after you submit it, and the information behind it for five years after the goods are placed on the market or exported.

When one statement can't hold all your plots, file them across several, then create a Group Head: a new statement that lists your own AVAILABLE statements of the same activity in section 7 and gives one reference number for all of them. The head takes only their plots; you enter its products and total quantities. The user guide (16 September 2026) sets that limit at 1,000; the system's ⁠validation rules cap the statements one statement can reference at 2,000, checked 1 November 2026. Once the head is AVAILABLE, the members can't be used on their own again, even if you withdraw the head. If the system has an unplanned outage of more than 60 minutes, the contingency measures the Commission must publish by 30 December 2026 provide a contingency reference number, from a competent authority or customs, which is replaced by a system reference number once the system is back (⁠Article 15a of the implementing regulation; the system's ⁠FAQ on contingency reference numbers).

Where to start

Register on the acceptance server this week and file one test statement with a real supplier's plot file. Check the plots hardest: the system rejects polygons that cross themselves or have holes, and point plots above 4 ha for anything but cattle, and swapped latitude and longitude put a plot in the wrong place. If your suppliers need somewhere to keep their plots valid between harvests, Restoration Scope for EUDR is built for their field teams.

Based on the official EU texts. See our EUDR sources, with the version we follow and the day we last checked each one.